The purpose of an engagement gala -- usually scheduled no later than three months after the big announcement -- can be threefold: to share the new of the couples' imminent union with future wedding guests, to introduce the families to each other, and to celebrate the impending, well, celebration. Tradition has it that the bride's parents host the initial gathering, but the groom's parents can then throw their own party, or both sets can come together to host the fete. As you decide, here are five things the hosts should keep in mind:
1. Give the Couple Time to Breathe
An impromptu family gathering the weekend after he proposed is the perfect opportunity to break out the vintage champagne, but don't schedule an all-out opulent affair during the engagement's first month. The couple needs some time to revel in just being engaged. Plan to host an engagement party two to four months after he popped the question. That gives the couple a chance to envision their eventual wedding-a crucial element to consider when deciding on the type of event you will throw.
2. Find Out the Size of the Wedding
Everyone who is invited to the engagement party should ultimately be invited to the wedding. Otherwise, guests might wonder what they did at the engagement party to insult you! That said, if the couple decides to host their own wedding and keep the list small and you want to throw an extravagant engagement party, go for it. Just be sure to let people know that the wedding will be small so no feelings will be hurt when guests aren't invited to the wedding. If you are worried that your friends will think you want to have a big bash solely to garner gifts, include a nice note in the invitation that requests no presents.
3. Consider what will make the in-laws most comfortable
Since the engagement party custom was actually designed to help you start building bridges between the families, consider their style. If they are a very formal family, an impromptu picnic in the park might not be the most appropriate setting for getting to know one another. Likewise, a five-course sit-down dinner attended by all your friends might be a bit intimidating for them. Settle nerves by including as many people from their side as you can reasonably accommodate.
4. Suggest That the Couple Register Beforehand
While traditionally guests have not brought presents to this function, increasing numbers do today, and it's only fair to provide guidance. Remind the couple to register for gifts in the low to middle range-a five-hundred-dollar cappuccino maker is not your typical engagement present. If some guests arrive bearing gifts, just be sure the couple unwraps them after the party or away from the crowd so people who came empty-handed won't feel uncomfortable.
5. Remind Yourself That There is Still a Wedding to Throw
Every host wants to plan an unforgettable affair, but you never want to upstage the main event. Try to create a different mood for the engagement party while maintaining your own style. You won't want to force a casual cookout if you (and your guests) favor formal parties, and vice versa. But if your guests are up to it, set apart a black-tie affair with a sit-on-the-floor, buffet-style engagment bash; preview a semiformal daytime wedding with a swanky cocktail party, ties optional; or balance a destination wedding with a home-cooked dinner party.